Product Overview

Products

AP Automation

Birch Street's Accounts Payable (AP) solutions are designed to streamline and automate your Accounts Payable activities. Lower costs, improve financial controls and gain better visibility into the process.

Modules include:

• Basic AP Invoice Module

  AP Invoice, Credit Memo and Debit Memo Entry and supporting administration screens and reports; Manual Matching; Invoice Generation; Payment Approval Routing

• AP Auto-Matching

  Automated 3 or 2-Way matching and exception handling/routing; configured with customized matching rules

• Electronic Invoice Interfaces with Suppliers

  Interfaces to bring electronic invoices into the Birch Street system from selected suppliers eliminating the need to manually enter invoices from these suppliers

• AP Document Management

  The storage of scanned images of AP documents (invoices) in the Birch Street system allowing users to search for and view the original document.

• Supplier Invoice/Payment Self-Help Portal

  Online portal allowing suppliers to view the status of their invoices and related payment information; reduces calls into the AP department from suppliers inquiring about the status of their invoices

• ERP AP Interface

  Custom interface with third-party ERP/Accounting system to streamline AP processing. AP interfaces can be accomplished in a number of ways depending on the Birch Street features being used and your business processes. However, the general goal is to move AP data into the ERP system to reduce data entry requirements.

• Other ERP Interfaces

  Other goals may be to bring payment information into Birch Street to support the Supplier Invoice/Payment Portal or to bring scanned images of documents into Birch Street to support the AP Document Management features.

• Interface with 3rd Party

  OCR
  Interface with a Third-Party Optical Character Recognition (OCR) system that scans paper invoices, parses the data elements and populates the Birch Street AP Invoice database tables. Eliminating the need for manual entry.

• Advanced Shipping Notices (ASN) and Supplier Interface

  Electronic document originating from suppliers informing users that products have been shipped. Allows user to receive against the ASN. Interface with suppliers to populate the Birch Street Advanced Shipping Notice database tables.

• RMA Request/Notice

  Electronic document originating from suppliers informing users that products have been accepted for return. Allows users to electronically request an RMA form from suppliers.

• Interface with Third-Party Tax Solution

  Ability for users to set detailed tax grouping and settings at the product, department, GL-code, user level. These are used by third-party tax solutions to compute the correct sales tax.

• Interface with Third-Party Payment Systems

  Electronic Funds Transfer and other payment systems.

• Supplier Invoice Entry

  Supplier accesses portal and enters invoice data

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