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Count inventory, receiving, transfers and empties

AccuBar uses fast, durable barcode scanners, and/or smartphones and tablets, to quickly count inventory, receiving, transfers and empties. The scanners feed data to a hosted database that then produces key reports and metrics that you need to manage your bar business more effectively.

Fast accurate counts with barcode scanning new

Full-featured beverage inventory management

AccuBar a full-featured beverage inventory management system, with a track record of serving thousands of customers since 2001. Our modular design lets us configure the system for your needs, so prices can vary depending on your operation. Contact us to get a demo and pricing.

AccuBar Beverage Inventory Solution Features

Take advantage of complete capabilities to effectively manage inventory costs, counts, and spending.

Improved cost controls and loss prevention

Reports quickly calculate pouring cost percentages, variances, consumption, overstocking and other essential metrics so you can discover your losses and hold your employees accountable.


Our barcode scanners will deliver major labor savings by speeding up the counting process for inventory, receiving, transfers and empties and delivering reports to your inbox within minutes.


Whether you’re a small bar, a nationwide chain or a huge resort, we can configure AccuBar to fit your needs. We have modules that address cocktail recipes, large wine operations, internal requisitions, and more.


Our new app allows you to scan items with any smartphone or tablet. The app can also connect your device to a Bluetooth scanner for faster scanning.


We designed AccuBar to interface to your POS and/or back-office system so you can benefit from that interchange of information. Click here for a list of the interfaces we offer. (AccuBar also works great as a standalone system.)


Monitor multiple stores and compare their performance as well as their progress in the inventory cycle.


Our patented method allows users to tap a silhouette of the bottle on the scanner’s touch screen. The result is a simple, intuitive approach that is consistent and easily trainable.


AccuBar can be used to inventory food, dry goods and other items. It will scan any item with a barcode, and will create a barcode for any item without one.

The AccuBar Approach to Bar Management

Technology applied to beverage inventory basics

AccuBar has a long track record of helping hospitality operations track their liquor, beer and wine inventory more quickly and effectively. Our philosophy is that it is crucial to have a thorough inventory management process in place to control costs and run a profitable operation, but too many operations skip this step because it is so tedious and labor-intensive. The result is invariably higher costs, theft, overpouring and a list of other abuses that are all too common. AccuBar has a better way. We have taken tried and true beverage management methods and automated them, using fast, sturdy barcode scanners to save labor, eliminate error points and drive loss prevention and accountability. The typical result is a more efficient operation, lower costs and higher profitability. Our system has been used across the board in the industry, from small bars and nightclubs to the largest resorts, hotels and country clubs. In short, if you are struggling to manage your bar operation more effectively, AccuBar is a proven solution.

AccuBar’s many capabilities

AccuBar is the most comprehensive bar inventory management system available. You will use it every step of the way, to simplify the time-tested processes that have proven effective for decades. AccuBar will provide fast, durable barcode scanners that feed your counts into our cloud-based database and deliver reporting and analysis in the following areas:
  • Inventory counts
  • Receiving
  • Perpetual inventory
  • Supplier ordering
  • Transfers between locations
  • Requisitions and outlet restocking
  • Empties
  • Managing wine lists
  • Banquets and events
AccuBar’s mobile app also enables you to scan from a smartphone or tablet, giving you unparalleled flexibility in how you configure the system. Contact our sales team so we can help you figure out the best setup for your operation and your budget.

Saving labor with AccuBar

AccuBar was designed from top to bottom with the goal of making the beverage inventory process faster and less labor-intensive. The use of barcode scanners, such as those used by AccuBar, has saved other industries countless labor hours, but the hospitality industry has been slow to take advantage of this proven technology. By using AccuBar scanners and/or our smartphone app, operators have reported that they typically do an inventory in a quarter of the time it took for pencil and paper methods. But that’s only the beginning — Here are a few other ways AccuBar saves labor:
  • Reports delivered in minutes: No more keyboarding in counts after an inventory. AccuBar delivers an Excel spreadsheet by email within minutes after every step of the process.
  • Automatic perpetual inventory: AccuBar calculates your perpetual for you by factoring in receiving, empties, transfers and even POS sales.
  • Orders created in seconds: Assign a par level and supplier to each item, and AccuBar will tell you what to reorder with a few clicks.
  • Wine list management simplified: AccuBar can produce your printed wine list in your custom format, including only items that are in stock.

Loss prevention and cost controls for your bar

Inventory losses in the hospitality industry, for liquor, wine and beer in particular, are an enormous drain on revenues that many write off as a cost of doing business. According to industry studies, losses in an average bar operation are around 25%, so essentially one out of every four drinks never gets sold. All too often, shoddy inventory practices are a main reason for these abuses going unchecked. Without consistent, thorough, accurate inventories, it can be impossible to pinpoint problem areas or maintain even minimal staff accountability. No more. AccuBar gives you the information you need to keep your costs in check, which can be a key to survival in a tough industry. With a few clicks, you’ll see variances and beverage costs for the inventory period, enabling you to track down how those losses occurred. You can also do spot-checks on your staff members to ensure they’re meeting performance standards. You can even take daily inventories on your highest-volume items to quickly expose any losses. AccuBar’s reports offer many other tools for controlling costs. The system will reveal slow-moving stock items, overstocking, and other metrics, along with the ever-important beverage cost percentage calculations.

Reports help you manage your bar effectively and efficiently

AccuBar’s package of reports is designed to give bar operators the info they need to run an efficient, profitable bar operation. Reports detail the basics such as inventory counts and valuation, receiving, empties and transfers, as well as the advanced metrics you need to uncover problems and increase accountability. Our reports will show you:
  • Beverage cost percentage: This key stat compares your sales against consumption to tell you how much of your profit is escaping.
  • Variances: If a bottle of your stock comes up missing, you will know it.
  • Overstocking: Two different reports that compare what you should be ordering against what you’re actually ordering. This report has helped many AccuBar users reduce their stock levels significantly.
  • Slow movers: AccuBar will show you which inventory items aren’t moving.
  • Events: If you do events or banquets, this report will detail consumption, expected sales and other data.
AccuBar’s reports are available in Excel format, delivered by email to whomever you choose, and are also viewable online through your website login. You’ll receive detailed, informative reports via emails within minutes.
You can now run AccuBar on a smartphone or tablet.  The app uses the phone’s camera to scan the barcode on a bottle, then displays the bottle’s shape — just like the regular AccuBar app. The app will also connect to an affordable Bluetooth scanner for faster scanning. AccuBar customers will have more flexibility in deciding how to use the system.
  • Intermec scanner: Our fast, rugged scanners are still a great option for those who have large inventories or who do inventory frequently.
  • Phones/tablets only: A more affordable option for those willing to sacrifice a little speed.
  • Bluetooth scanner: Connect this handheld device to your phone or tablet app to speed up scanning. This approach will occupy two hands, so it’s perfect if you do inventory with teams of two.
  • Mix and match: You can combine any of the above options. So you might equip your managers with phone apps along with having an Intermec scanner on inventory day, for instance.

Using AccuBar to inventory food and other items

AccuBar is designed to be a comprehensive beverage inventory management system, but our users have taken it well beyond the bar. Our customers have used AccuBar to inventory food, tobacco products, promotional products such as t-shirts, glassware, and any number of other items. Any item that has a barcode on the label can be easily added to your item list, and if something doesn’t have a barcode, AccuBar can create one for it. The system is very adaptable to your specific situation. Our system has been used across the board in the industry, from small bars and nightclubs to the largest resorts, hotels and country clubs. In short, if you are struggling to manage your bar operation more effectively, AccuBar is a proven solution.

Connecting AccuBar with your POS or back-office system

AccuBar is designed to be easily interfaceable with other POS and accounting systems, and we have successfully interfaced with the systems below. If you would like us to interface with a system that isn’t on the list, contact us or call us (+1) 949-567-7000.
  • Aldelo
  • Aspect
  • Brink POS
  • Breadcrumb
  • Compeat
  • Eatec
  • Future
  • HSI
  • Jonas
  • Micros 3700, 9700 and Simphony
  • Northstar
  • POSiTouch
  • ReMacs (Radiant)
  • RPower
  • Revention
  • Total Touch POS
  • 2Touch
  • Aloha
  • BirchStreet
  • Club Soft
  • Club Tec
  • Digital Dining
  • Focus
  • HarborTouch
  • InfoGenesis
  • MicroSale
  • PixelPoint
  • Red Rock
  • Restaurant Manager
  • Squirrel
  • Toast POS
  • Trivec

Perpetual inventory, ordering and receiving for your beverage operation

AccuBar keeps a perpetual inventory for you that automatically factors in any receiving, empties and transfers you scan, along with sales recorded by your POS. Our ordering function then compares your current perpetual quantities with par levels you’ve entered, and generates a recommended order. You can get an order recommendation by category, such as beer or wine, or by supplier. You can also set reorder quantities, so you’re sure to take advantage of case prices, for instance. Just adjust any quantities as you see fit, then print off your order and send it to your supplier. AccuBar also simplifies receiving once that order comes in. You can scan the barcode on a case or on a single item to receive your order and update your perpetual. AccuBar also makes it easy to update unit costs as you receive your order, and the system will also alert you to any differences between what you ordered and what you received. Our system has been used across the board in the industry, from small bars and nightclubs to the largest resorts, hotels and country clubs. In short, if you are struggling to manage your bar operation more effectively, AccuBar is a proven solution.

Managing banquets and events

Time and again at AccuBar, we hear that banquet tracking is a black hole in the industry. The frenzied nature of the average banquet operation makes accountability rare and abuses common. AccuBar can change all that. Our banquet operators scan the stock they transfer from the stockroom into the banquet, or scan the inventory at an existing banquet bar, then scan again when the event is over. Our banquet report will then give you the following reporting on your event:
  • Consumption for each item
  • Cost of what was consumed
  • Estimated sales based on that consumption, which can then be compared to actual sales
  • Estimated number of drinks for each item
  • Detail for each station, if you have multiple
Banquet operations are also a good place to use our smartphone/tablet app. Your banquet manager could use the app to do quick starting and ending inventories/transfers without needing a full barcode scanner for each banquet space.

Scaling AccuBar for your chain operation

AccuBar is designed to be an ideal system for enabling corporate management of chains and groups. Here are a few of the tools that make that possible:
  • Hosted system allows logging in remotely and full access to any store
  • Corporate office can opt to receive all reports automatically
  • Corporate dashboard allows quick comparison and monitoring of stores. View key metrics and “last date” of inventory steps
  • Setup can be duplicated from existing store to new one, greatly simplifying implementation

Managing wine inventories and wine lists

Wine inventory management is a difficult problem for those with large cellars and wine lists, so much so that many in the industry opt to just skip it. But the absence of a thorough wine inventory process can result in horrific losses; stories of variances in the thousands of dollars aren’t uncommon in the industry. AccuBar wine neck tag AccuBar does a lot to make that process faster and easier. Scanning barcodes on the bottles eliminates many errors in deciphering hard-to-read labels, and for those wines without barcodes, you can create your own and print it on label stock, neck tags or inventory sheets. We can also make it far easier to keep a perpetual inventory of your wine, by interfacing to your POS so sales of bottles and glasses are subtracted from the running total. For each wine in your inventory, you will be able to enter info such as vintage, appellation, ratings, tasting notes and other details. Then you will be able to publish that info to a printed wine list that we can help you design to your specifications. With a few clicks, your wine list is populated, showing only what you have in stock. And when you’re ready to really revolutionize your wine service, we can put your wine list on iPads or tablets.

The Inventory Management Impact

Customers observe significant food cost savings and counting productivity gains.

1-3% +

Food cost savings through price visibility


Waste reduction with optimized inventory


Count productivity with barcode scanning

Todd Connell

Corporate Beverage Director

I’ve been a fan of AccuBar for years, and I love what it does for Margaritaville. For our restaurants, the advantage of having a product like AccuBar is that it truly takes the guesswork out of our inventory process. If we have a bar manager take inventory one week and an AGM the next week, we get the same results. Another thing I like about AccuBar is that every one of our restaurants uses it in a different fashion. Some use the full system, others just take beverage inventory, and one restaurants counts every single inventory item with AccuBar, including food and other items. As for the time we’ve saved on taking inventory, if it’s not cut in half, it’s more than half. One location shaves six hours off of inventory every week. Now that AccuBar interfaces with our back-of-house systems, it takes two minutes to input and get a nice clean report. The interface team was excellent and really enabled us to hit our goals. The handheld is incredibly easy to use, and updates are always available and easy to install. We’ve had one handheld running consistently since we bought it almost a year ago and it has held up great under heavy use. Your support team has been incredible. They have been able to quickly answer any question or concern that we might have. Overall, I’m very impressed with how your company has been able to offer such a solid combination of functionality, ease of use and support.

Find out what the leading cloud based Procure-to-Pay solution can do for your business